Trash

Trash stores deleted records, databases, fields, docs, and workspaces until the organization’s retention window expires. An admin can restore an item before Blue purges it.

Restored items keep their values, comments, checklists, and files. Use archiving instead when you plan to keep a record for later use.

Items stored in Trash

Blue stores these deleted items:

• Records: A deleted record keeps its data. Deleting a record removes it from every database that contains it.
• Databases: A deleted database and all its records move to Trash together. Restoration returns the database with those records.
• Fields: A deleted field keeps all its record values.
• Docs: Deleted pages and their subpages.
• Workspaces: A deleted workspace keeps its databases, records, comments, fields, automations, and files in the organization’s Trash.

Removing a field from a database does not move the field to Trash. Blue keeps its values, and they return if you add the field to the database again.

Deletion does not immediately run permanent cleanup. Blue purges the item after Delete forever or when the retention window ends.

Undo a record deletion

Blue deletes a record without a confirmation step. It shows a Record deleted message with an Undo action.

Select Undo to put the record back. This works for 5 minutes after the deletion, and only for the person who deleted the record. It gives no other access to Trash: you cannot undo someone else’s deletion this way, and Blue checks that you still have permission to delete the record before it restores it.

After the 5 minutes, or for anyone else, an admin restores the record from Trash.

Open Trash

Use the location that matches the deleted item:

• Workspace Trash: Open Workspace Settings > Trash. Use All, Records, Databases, Fields, or Docs to filter the deleted workspace items. Workspace Owners and Admins have access.
• Organization Trash: Open Organization Settings > Trash. It also contains deleted workspaces. Organization admins have access.

Each entry shows the item, who deleted it, the deletion date, and its scheduled purge date.

Restore an item

1. Open the relevant Trash location.
2. Find the deleted item.
3. Select Restore.

Blue restores each item as follows:

• A record returns to the databases that contained it.
• A database returns with all records deleted with it. Records that were archived before deletion remain archived.
• A field returns with its values.
• A workspace returns with all its contents. Blue restores its original name and address where possible.

To restore a record whose database is in Trash, restore the database.

Delete an item permanently

Select Delete forever in Trash to purge an item before its retention deadline. Blue runs permanent cleanup immediately, and you cannot undo the action.

To purge a database, type the database name. To purge a workspace, type the workspace name. Purging a database or workspace also purges everything inside it.

Retention

The organization retention window controls when Blue automatically purges items. Open Organization Settings > Trash to change it.

The setting applies to every workspace in the organization. Changing it also changes the purge dates of items already in Trash.

New organizations use 30 days by default. If Pro becomes inactive, Blue keeps the selected setting but caps the active retention window at 90 days.

Blue applies the stored setting again when Pro is restored.

Permissions

Trash is available only to admins. Workspace Owners and Admins can view, restore, and purge records, databases, fields, and docs in their workspace.

Organization admins can restore and purge items in the organization’s Trash, including workspaces. Other roles can delete permitted items, but only an admin can restore them from Trash. The one exception is Undo, which lets the person who deleted a record reverse it within 5 minutes.

Related

• Archiving records sets a record aside without deleting it.